The Goethe-Institut is the globally active cultural institute of the
Federal Republic of Germany. We promote knowledge of the German
language abroad and foster international cultural co-operation. In addition, we convey a comprehensive picture of Germany by providing information about cultural, social and political life.
Tender conditions
I. Subject of the tender
Health Insurance service for Goethe-Institute employees for one year.
There are 4-5 persons in sum.
Insurance should cover 90-100% of costs. Insurance package should also include accident insurance.
II. Basic regulations
The tender documents may only be used in the context of this invitation to tender. Any publication and forwarding to third parties (including extracts) is not permitted without the explicit authorisation of the awarding authority.
All bidders will be notified in writing of any supplementary or corrective information relating to the invitation to tender.
III. Notes and conditions for the preparation of the offer
The proposal, including the attachments to be submitted, must be written in English or German and sent electronically as a PDF file to the e-mail address: ausschreibung-tbilissi@goethe.de.
In case of proposals submitted by e-mail, it is guaranteed that they will only be opened after the deadline for submission of proposals has expired.
Fabrication, trade or business secrets must be labelled accordingly in the proposal.
Any changes and additions made by the bidder to its entries must be beyond doubt. Changes and additions to proposals and in the annexes to be submitted are not permitted and will lead to exclusion.
The complete proposal must be submitted by 20.10.2024, 23:59 (local time in Georgia) as a pdf document protected by a password. The password must be sent as a separate E-mail to the same address within a day after the expiration of deadline.
This deadline is an exclusion period. Documents received late can no longer be considered unless the applicant/bidder is able to prove that the delay was outside his control.
The contracting authority is expected to decide on the award of the contract by 30 October 2024 and inform unsuccessful bidders.
General terms and conditions or the bidder’s own contractual conditions or amendments to the contractual conditions are not permitted. The inclusion of such conditions may lead to the exclusion of the bid.
Secondary offers are not permitted.
– Cost calculation must be presented in AMD including all taxes considered by Armenien law. Name of the company and Identification number must be indicated.
The proposal must be completed and contain the price and all other required information and declarations. Incompleteness of the proposal (including the absence of individual required declarations) can lead to exclusion.
3. Amendment, correction and withdrawal of proposals
Up to the deadline for the submission of proposals, proposals may be withdrawn by written notice / via e-mail.
4. Procedure of the tendering process
The contracting authority will review the submitted proposals and evaluate them based on the specified awarding criteria and corresponding weightings.
The contract will be awarded to the most economically advantageous proposal.
The award decision will be communicated electronically within the award period.
Upon award of the contract, the proposal submitted by the bidder is accepted by the contracting authority. The contract shall be concluded in accordance with the conditions contained in the invitation to tender. This applies irrespective of any subsequent documentary stipulation; the separate signature of the contract document by the parties is declaratory in nature.
5. Examination of suitability
The suitability of bidders will be assessed based on the following mandatory suitability criteria:
Experience
Knowledge of the subject
6. Award criteria / Determination of the most economically advantageous offer
Price
Quality
Free choice for Hospitals and doctors
7. Bidder’s questions
Questions regarding the award of the contract must be sent to the contracting authority exclusively electronically via the e-mail Ausschreibung-Tbilissi@goethe.de by 15 October 2024 at the latest.
The contracting authority will not provide information by telephone!
If, in the bidder’s opinion, the offer documents contain errors, inconsistencies and/or if, in the bidder’s view, there is a breach of the regulations in the award procedure, the bidder must inform the awarding authority of this in writing by electronic means without delay and before submitting the proposal.
Such information and/or procedural complaints should be sent to the following address:
Goethe-Institute Branch of Georgia
Administration Department
Email: Ausschreibung-Tbilissi@goethe.de
9. Other
The documents sent to the client in connection with the award of the contract shall not be returned and, unless otherwise agreed, shall become the property of the client without entitlement to remuneration.
It should be noted that only the requested documents will be considered and that additional documents are not desired.
No costs will be reimbursed for participation and preparation of the documents.